Programmes Assistant – Undergraduate Programmes

o   Full-time, permanent

o   Campus: Oxford City Centre (OX1)

o   During term time: office based 5 days per week

o   Out of term time: hybrid

o   Pay Range:  £26,000 – £28,000 p.a., based on experience

o   Pension scheme, Private Health, Income Protection and extremely generous annual leave allowance

o   Start: March 2025

Reporting Line

Head of Undergraduate Programmes, Principal

Purpose

Provides support to the Head of Programme in all aspects of the organisation, delivery, and management of programmes and the welfare of all students

Main Duties

•         Performs general secretarial and administrative tasks

•        Communicates, on behalf of the Head of Programme in a timely, efficient and professional manner, with a wide range of stakeholders including students, lecturers, colleagues and suppliers both in the UK and abroad

•          Maintains administrative interface with other departments/services and counterparts on other campuses (France, IRE, UAE)

•          Manages the administration of adjunct lecturers’ and invigilators’ recruitment and payments

•          Prepares and keeps up-to-date schedules of lectures, timetables, examinations, etc.

•          Assists with the organisation of inductions, exams, re-sits, site visits

•          Administers students’ absences

•          Performs various other administrative tasks in relation to training programmes

•          Liaises with the School’s support services (admissions, inclusion, etc.)

•          Attends meetings and exam boards

•          Assists with the organisation of accommodation and transport for adjunct lecturers and others

•          Prepares student packs

•          Performs any other necessary duties as assigned

SKILLS AND COMPETENCES

•         Previous administration experience

•         Proficiency in English and French (both written and spoken)

•         Excellent communication and interpersonal skills (front office, e-mail, telephone…)

•         Computer literacy: good working knowledge of Word, Excel, PowerPoint and Outlook

•         Excellent attention to detail

•         Excellent organisational skills

•         Ability to multi-task and remain calm under pressure

Please send your application to recruitmentoxford@em-normandie.co.uk